WIOA AI Client Intake and Tracking Demonstration Project: BCDJFS “AISP01”   9.16.26

ONLY a Contractor pre-qualified in Category 2 – Application Development and Maintenance Transition Planning is eligible to make inquiries or submit a response to this Statement of Work (SOW) Solicitation.  BCDJFS will not respond to inquiries or accept Responses submitted by organizations not pre-qualified in this Technology Category.

AISP Vendor Call 9/28/26   began 10:06am

Overview

Rob Guenter, Project Manager with RFG Associates Inc., provided an overview of the project.  He explained the purpose of the project to create a tool to allow WIOA Adult and Dislocated Worker clients to be able to apply for services from a mobile device, remotely, without the need to drive to an Ohio Means Jobs Center.  Some of the locations are over an hour drive each way for clients.  The system should also determine eligibility based on WIOA criteria and be unloadable to the Ohio Workforce data base. The current Ohio system is ARIES, but the state is looking for a replacement system.  The successful vendor will need to do their best to develop a WIOA intake and eligibility program to integrate with the new Ohio state-wide system.  Any AI applications need to stay on “our side” of the system, as Ohio is reluctant to allow any third-party AI into any state system.

Q and A

Question 1: Does the proposer have a documented sequence of intake forms and procedures currently used?  Has the process been fully mapped?

No, the intake process has not been fully mapped.  At the initial in person vendor meeting, the Agency will provide a number of local experts who can efficiently document the current process and forms.

Question 2: Is this project intended to be a demonstration, or a full blow implementation effort?

This project is intended to be a short 3-month implementation on a limited basis, where further integration/improvements can be identified.  Based on the state selection of an ARIES replacement, it is hoped that this project will prove “proof of concept” and be integrated as a component of the new state-wide WIOA intake eligibility/determination process.

Rob ended the call providing a clear overview of the project timeline:

• 9 months of planning in which time the system needs to go live for testing, trouble shooting, and staff training, and
• 3 additional months for actual client intake and processing
• From the approved start date to the end of 90 days client real time use, the project duration is 12 months.

Thank you very much.